This week in my Walden University Project Management (EDU-6145-1)
class, I am required to look for sites that offer help with estimating costs,
effort, and activity durations associated with instructional design projects. A
plethora of information exists to explain the various methods of estimation for
projects in general, but I did not find many sites that offer free estimation
tools in the form of online apps or downloadable software. Some went as far as
to offer free Microsoft Excel spreadsheet templates and explanations about how to
construct your own estimation tools. Here is one example: http://konigi.com/tools/schedule-and-cost-summary-calculator.
In the past, I have most often created my own estimation tools in spreadsheets since
they are specifically designed for performing calculations. This makes the job
of calculating cost, effort, and durations simple. It is a matter of looking up
a formula in help or online and then copying and modifying it to fit your needs.
The first site I stumbled across that looked interesting was one
that offered assistance in understanding the various kinds of estimates from a
software development perspective. The site is located at http://www.ibm.com/developerworks/rational/library/jun07/temnenco/index.html.
It is not written in relation to instructional design; however, it applies to
instructional design in that software project management and ISD are similar
work processes. The site explained past and present estimation models and has
good and simple graphics to help visualize the processes. It lists some of the
available estimation tools in Table 1. At the end is a list of articles
outlining best practices and sources for more information. In this article, I
especially like how it illustrates the top down and bottom up estimation models
as is explained in our course text (Portny, 2008).
One size fits all rules of thumb in estimating instructional design
projects are not practical (Greer, 2009). The second useful site I found presents
reasonable estimate times for how long it takes to develop one hour of
training. The site is located at http://www.astd.org/Publications/Newsletters/Learning-Circuits/Learning-Circuits-Archives/2009/08/Time-to-Develop-One-Hour-of-Training.
It might be surprising to you that according it should take about 43 hours to
develop one hour of stand-up classroom instruction according to the survey
taken in 2009. This is probably still very accurate since the process of instructional
design has not changed much in the past five years. If you do find this number surprising,
you probably have not ever developed a course that is built on adequate
analysis, sound instructional objectives, learning theory, and also required
media, lesson plans, and other supporting materials that go along with it. If
you are surprised, I am guessing that you probably have developed PowerPoints
which some people call the curriculum.
Now that I have your attention, explore the site above and see why it takes so
much time to develop good instructional products, and note that the site does
not include the time it takes for formative and summative evaluations which are
typically required of any instructional design project. These need to be added
to the time given in the chart.
References
Greer, M. (2009).
Michael Greer’s PM Resources. Retrieved from http://michaelgreer.biz/?p=279
Portny, S. E.,
Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B.
E. (2008). Project management:
Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley
& Sons, Inc.
Hi,
ReplyDeleteI thought IBM website was great. The visuals were very simple but incredibly effective. I especially liked the one comparing top-down to bottom-up estimating.
I also really like the explanation of the Raleigh model of project personnel distribution. I think it could easily be applied to an Instructional Design project as easily as software development.
Great find!
Kevin
The spreadsheet on Konigi.com site is very useful. While it may not be a perfect fit for every project, it is easy to adjust to fit many needs. Starting a list from scratch is time consuming and could be error-prone dealing with something new so having a template helps remind the user to include easily missed details. Using this worksheet is a great way to provide a rough order of magnitude estimate for a budget. Additionally, automated formula make it easy to find what adjustments can be made to improve the bottom line if the budget is tight.
ReplyDeleteHello,
ReplyDeleteI also agree with that there was not much information on estimating cost or budgeting a project. I to also found making a excel spreadsheet that will allow to see the data more clearly. I feel that this one of the best way to explain the budget to either a client or president in a systematic way. The project manager will be to show where the money is begin spent and if there is any adjustments that need to be made by the client or president. It also gives the client or president the control to make decision on what should continue to happen with the project.
I read the ASTD Newsletter. Anything from Karl Kapp is usually good info. I reviewed the Konigi spreadsheet. Actually, the one at: http://www.nwlink.com/~donclark/hrd/costs.html#elearning I found to be more useful.
ReplyDelete